Reginald Hines and Dan Reynolds from the DOC had come to Altus to answer any questions the council had regarding the new agreement between the Oklahoma Department of Corrections and the City of Altus for male inmates. The male inmates were to work in certain City departments beginning Oct. 1, 2010. The council must authorize Mayor T.L. Gramling to sign the agreement.
Hines said that they must have a signed contact from Altus by Oct. 1, or the inmates will be placed elsewhere. To that end, the council arranged to have a special City Council meeting on Monday, Sept. 27 at 6:30 p.m in the Council Chambers.
All members were present for both the AMA and regular City Council meetinig Tuesday.
The AMA agenda items Tuesday included: approval of the AMA minutes for Sept. 7, purchase orders (POs) for both the Enterprise Fund for Fiscal Year (FY) 2009-2010 for $3,408.50, and the 2010-2011 Enterprise Fund for $2,565,129.08, claims from Timberlake Construction for $652,682.80, paid from the Sales Tax Revenue Note, Series 2009.
The consent agenda was approved in its entirety.
Finance Director Joe Don Dunham gave the financial report, which Dunham said was "uplifting" to him. Sales taxes revenues are up 2 percent compared to last year, with other tax revenues are up as much as 34 percent. Electric utility revenue is up 5 percent while other utilities are down 1 to 11 percent. In expenditures, personnel is up 6 percent, materials and supplies up by 3 percent and purchasing power up by 2 percent. Capital outlay for the City is skewed right now due to MAPS, and grants received are up. These included Department of Transportation, FEMA, an FAA grant and some CDBG grants.
The trustees approved an agreement with the State of Oklahoma and Bank of America for the state Purchase Card Program as form of payment for small dollar items, and authorize the Chairman to sign the agreement. Training will be given on the use of these cards and people who have cards will have to sign contracts regarding their use. Misuse or fraudulent use of the cards may result in termination.
The trustees approved what would be City Council Resolution No. 2010-27 for the Investment Policy for the City of Altus and the Altus Municipal Authority.
The trustees also authorized Robert Robbins, AMA tenant, to be able to tear down the structure/trees on the farmland property north of the Wilmes Superstore, between 108 and 500 N. Veterans Drive.
The trustees approved the purchase of Online Utility Service with Incode in the amount of $2,710. Janice Berryhill gave the information to the trustees.
See Wilmes Ford for information on the tabling of this issue.
There was no new business.
The AMA adjourned at 8 p.m. and the City Council meeting began, with all members present.
There were no comments from the audience.
The consent agenda included: approval for the minutes of the City Council Public Hearing on Sept. 1, minutes from the regular meeting Sept. 7,
POs from FY 2009-2010 for the General Fund for $3,019.56, for FY 2010-2011 for the General Fund for $58,066.51, Workers Comp Fund for $673.69, Donation Fund for $418.38, Airport Fund for $30,342.19, Street and Alley Fund for $4,607.11, Emergency 911 Fund for $1,150.33, and payroll for Oct. 1 of $382,595.06, and additional overtime of $9,029.48 for a total of $391,624.54.
The council received the following reports and minutes:
Cable One, Main Street Altus, Southern Prairie Library System, and the City Swimming Pool.
Council member Perry Shelton wanted one item to be discussed. The rest of the agenda was approved and then, after discussion on the City's SWODA membership fee, that item was also approved.
See Special City Council meeting for details on the council tabling the DOC issue.
The council approved entering into an agreement with the State of Oklahoma and Bank of America for the State Purchase Card Program.
Randy Marple presented information on the purchase of the new carpet for the library and City Auditorium. It had been proposed that The Carpet Store, in Oklahoma City be used as the lowest and most responsive bidder, for $50,000. Council member Don Johnson made a motion that the City buy local since Walker Carpet was only $600 more. If that purchase would be legal, the council voted to go with Walker.
In a similar subject, City Administrator Mike Nettles suggested the purchase of over 400 pieces of furniture for the new Municipal Complex be split between Privett Sales and the OK Correctional Industries (OCI). Privett will be awarded $165,544.51 (including $15,000 for installation) and OCI will be awarded $17,424.70. The council approved this plan.
The council approved Resolution No. 2010-27 for Investment Policy for the City of Altus and the Altus Municipal Authority.
See Design-Build for information on building the City hangar.
The council approved the rezoning of the preliminary plat for the Laurel Homes 13th addition. After some discussion on the need to revamping the council policies on approval of rezoning, they also approved Ordinance No. 2010-21. This property at 2900 N. Park Lane will be rezoned from Suburban Commercial to Urban Residential.
In a short 15-minute executive session, the council discussed and approved the appraisal of real property for the new Fire Sub-Station (MAPS Project) on North Park Lane. Previously, it was thought that Jackson County, owner of the property adjacent to the EMS on North Park Lane, could, or might donate the land for the new fire station. Since then, it was determined the public land must be sold at fair market value. According to member Don Johnson, even "a two-bay fire station can run $2.2 million." The MAPS project allowed $1.5 million for the new substation.
There was no new business.
The Mayor made no appointments.
The City Administrator reminded the council about the OML dinner and the special City Council meeting on Monday evening at 6:30 p.m.
City Council members comments included:
Scot Simco - spoke about the traffic near Sunset Elementary School. He said that when streets are designated as "no right turn," it puts pressure on nearby streets, such as Vine and Martha Streets.
Mayor Gramling asked Simco if he had a suggestion or solution.
Simco said he did not, but asked if there had been a traffic survey done on Vine. Apparently there had not been one.
Don Johnson - thanked Randy Marple and Chief Patterson for arranging to put a traffic sign on Tierra Rica. He said he enjoyed his cruise and thought of the council often. (Laughter ensued.)
Perry Shelton - announced that "See You At The Pole" will be held downtown at the "Crossing the Red" statue Wednesday morning, Sept. 22 at 7 a.m.
Rick Henry - complimented the council on their "give and take" in the first executive session. "Thank you for opening your minds," Henry said.
The Mayor had no last comment and the meeting adjourned at 9:23 p.m.