The City Council is to attend a briefing at 9:30 a.m. Tuesday, Jan. 22, to discuss agenda items for the Altus Municipal Authority and City Council regular meetings scheduled for 6:30 p.m. later that day. No vote or action will occur during the briefing, but information on agenda items will be provided and discussed. A majority of council members are expected to be there.
Items to be discussed for approval on the consent agenda when the AMA meets at 6:30 p.m. include previous minutes, a $30,024.50 claim for expenses for the Altus High School renovation, and purchase orders for the Enterprise Fund. Also to consider, discuss and possibly vote on the AMA to issue it’s Series 2013 note, up to $1.5 M for purchasing a fire aerial truck and infrastructure projects. Daniel McMahan will represent First National Bank of Altus to provide specific language on this item. A later item on the agenda is in place to consider, discuss and vote regarding the AMA issuing Series 2013A note pertaining to specific conditions and requirements being bet.
Council will also consider, discuss, and vote to award Bid #97080 for seven (7) 25kVA and four (4) kVA 120/240 Pole Mount Transformers, and Bid #97090 for one (1) 300 kVA and one (1) 500kVA 480Y/277, 3 Phase, Pad Mount Transformers of $37,132 Techline, Inc., of Van Alstyne, Texas.
They will also consider, discuss and vote to approve the agreement to transfer ownership of 25.86 acres located in the 700 Block of N. Market Rd. for $55,535 from AMA to Witchita, Tillman & Jackson Railway, and on authorizing such an agreement and required documentation at closing by Bailey’s Abstract and Title.
Further items include the review, discussion, and vote for awarding a contract, Bid alternate #1, for $129,062.50 to Western Prairie Services, LLC, of Duke.
A vote is scheduled to go into executive session to discuss matters of economic development, to include the transfer of property, financing, or the creation of a proposal to entice a business to locate within jurisdiction if public disclosure of the matter would violate the confidentiality of the business. Council will then move to open session and vote on the item.
After proposing any possible new business the meeting should adjourn and the regular City Council meeting will call to order.
City Council will consider the items on the consent agenda including minutes from the Jan. 8, regular meeting and Jan. 16, special meeting, and approve purchase orders for the general fund, workers comp fund, assurance fund, airport fund, and emergency 911 fund. They will consider approval of estimated payroll for January, and figures from December 2012. Additionally they will consider, discuss and vote to approve revised dates for the 2013 holiday schedule for City of Altus employees.
Council members are to consider, discuss, and vote to approve responsibility by the AMA through the issuance of is series 2013A note, and vote to approve waiving competitive bidding to proceed with the sale, as discussed during the AMA meeting.
They will also consider, discuss, and vote on a partnership agreement being drafted between Shurway, Inc., and the City for the development of the Hunter Bridge Project, and to vote on timing of permits. An item to award bid alternate #1 for $129,062.50 to Western Prairie Services, LLC will be reviewed, discussed, and voted on. Additionally, to vote on whether Wester Prairie Servives, LLC and subcontractors can act as purchasing agents for construction of a city water main installation.
As scheduled, Council will vote to go into executive session, to discuss confidential communications between the governing body and and its legal counsel related to pending EEOC complaint against the City of Altus, filed by Janice L. Estelle, and as to whether disclosure will impair the ability of the public body to conduct the pending claim or litigation, and vote. They will then move to open session and vote on the discussed item.
Council will propose any new business if possible, close with mayor’s appointments, administrator’s and council members comments and reports, mayors comments and reports.