The consent agenda was approved. It included approval of the minutes from the June 1 meeting, and approving purchase orders (po's) from fiscal year (FY) for 2009-2010 Enterprise Fund totaling $1,745,349.83; Timberlake Construction $485,226.95 and PSA Dewberry for $44,163.58. Both the latter are paid from Sales Tax Revenue Note Series 2009.
The AMA decided to meeting on Thursday, July 8 at 6:30 p.m., due to the holiday. Joe Don Dunham presented the financial report for May.
Resolution 2010-13 adopted the combined budgets of the City of Altus for FY 2010-2011. This included the Enterprise Fund, Water Treatment Plant Construction Fund, Emergency Fund and Internal Service Funds.
The council approved Resolution 2010-14 and agreement for economic development services between the AMA and the Altus/Southwest Area Economic Development Corporation (EDC) for FY 2010-2011, and to raise the annual amount from $200,000 to $250,000, ($62,500 each quarter).
Also approved was bid #93310 for Modular Series Shielding & Shoring Equipment for the Water /Wastewater Department.
Director of Public Works Bob Stephenson brought an issue to the AMA. The council failed to specify an Request For Proposal (RFP) for the small project of routing of gray water from Mountain Park to Altus Air Force Base. Fox and Drechsler Civil Engineers at Altus are on a special list of those qualified for this project. The council authorized the Chairman to sign a contract with Fox and Drechsler Civil Engineers at Altus for engineering services for design and obtaining the required Oklahoma Department of Environmental Quality permit for construction of a raw water line from the Mountain Park Conservancy District to Altus Air Force Base property.
Stephenson also recommended the council authorize the Chairman to sign a contract with SBC Consulting Engineers of Altus for engineering services for design and obtaining the required Oklahoma Department of Environmental Quality permit for a Community Development Block Grant waterline replacement project along A Street.
Joe Don Dunham recommended the purchase of a new Vermeer BC brush chipper for $22,240.28, waiving the competitive pricing, Altus Code Section 2-84. The City has already paid $15,000 toward the purchase of the chipper.
Sanitation Superintendent Kenny Combs, asked the AMA to approved the purchase of 216 miscellaneous lids for dumpsters based on written quotes rather than sealed bids (Altus Code Chapter 2 Section 2-88 (4) and 2-88 (5). This was approved.
In executive session, the AMA considered the Quartz Mountain Aerospace bankruptcy and communications it has received regarding other related law suits. This 35 minute session gave the AMA an update on the situation. There was no vote taken.
There was no new business.
The meeting adjourned at 8:19 p.m.
City Council
The City Council meeting began at 8:19 p.m. with Don Johnson absent. Bob Stephenson addressed the council. (See Oklahoma water resources.)
The consent agenda for the City Council meeting included approval of minutes from the Special City Council meeting, May 28, the public hearing June 1, and the regular June 1 meeting, PO's from FY 2009-2010 for the General Fund for $161,606.49, Workers Comp Fund for $16,856.68, the Assurance Fund for $140,820.30, the Airport Fund for $27,536.23, the Street & Alley Fund for $270.75, the Emergency 911 Fund for $193.56, the June 25 payroll of $369, mandated overtime of $7,867.63 and additional overtime of $11,576.25 for a total of $389,305.07. The agenda was approved.
The council received reports from: Cable One, Fleet Maintenance Fuel, SW Youth Services for March, April and May, Swimming Pool.
The council voted to meet July 8 following the AMA meeting due to the July 4th holiday.
Resolution 2010-15 combining budgets of the City of Altus for FY 2010-2011 for the General Fund, Special Revenue Funds, Capital Projects Funds, Expendable Trust Funds, and Debt Service Funds.
Resolution 2010-16, a companion piece to the one approved in the AMA meeting, was approved for issuance of AMA Revenue Note Series 2010 (Municipal Improvements Project) in the amount of $300,000 to be paid off within two years or sooner.
An item was brought before the council by Stephenson on approving to authorize staff to complete a draft ordinance regulating swimming pool drainage. (see Swimming pool drainage changes ahead.)
The council voted to approve Resolution 2010-17 expressing continued support of the Main Street Altus Program.
They also approved contract services between the City of Altus and Main Street Altus to revitalize, stabilize and develop the City's downtown area, in the amount of $20,000 with funds for a Main Street Director.
The council approved items for the renewals and addendums to lease between the City of Altus and Southwest Oklahoma Community Action Group (SOCAG) for the use of both the Seg Hove Center at 905 N. Willard, and the Lincoln Center.
Citing the hard work by the Red Cross during the ice storm, the council approved contract services for $10,000 for funds to be used for payroll for two installments on July 2010 and January 2011 and addendum to renew lease between the City of Altus and the American Red Cross Southwest Oklahoma Chapter for three (3) rooms at the Wilson Center.
The council voted to approve renewing the agreement between the City of Altus and Altus Animal Aid to maintain the animal shelter and rescue / adopting animals from the shelter for one year period ending June 30, 2011 at a monthly rate of $2,500. (See Animal issues at City Council meeting.)
The council awarded the design build bid for the construction of a new hangar / terminal at Quartz Mountain Regional Airport to True Steel LLC as the lowest and best bid at a cost of $996,800.Since the hangar will need to be constructed, the council also approved the lease extension agreement for a space in Hangar 33 for an additional 180 days from Southwest Technology Center.
The council voted to for a minor change in Gateway Project for installation of certain items to support City's installation of street lights.
The council approved the purchase of four vehicles for the City: a Detective Department police sedan off the State Purchasing Contract as the lowest and best bid not to exceed $24,200; two Traffic Department police sedans off the State Purchasing Contract as the lowest and best bid not to exceed $59,600; and a Fire Marshall vehicle from Wilmes Superstore as the lowest and best bid not to exceed $26,200. As each vehicle enters service to the City, one vehicle will also leave.
During executive session, the council had updates on the negotiations between the City of Altus and the IAFF, Local 2749 and the FOP, Lodge 120.
There was no new business.
Mayor Gramling had no appointments
City Administrator's remarks: Nettles said there will be some changes as far as dealing with DOC workers. He has written to ask if workers be permitted to drink coffee while City employees do so. He will also let others know about the meeting change on July 8.
City Council member remarks:
Scott Simco: said that the City can now do electronic signatures, which will save time and money.
Jack Smiley: asked Coke to note items that have been changed on purchase ordinances.
David Brown: wished everyone a fun and safe 4th of July.
Rick Henry: congratulated Bob Stephenson on his twins who are both Eagle Scouts. He also congratulated the WOSC baseball team who deserved their success. He asked the $3 utility fee be renamed or re-referenced to the Emergency Fund Replacement fee. He remarked about Chickasha's budget crunch and their Festival of Lights possibly being cancelled. Henry doesn't want us to be like Greece. Stay vigilant.
The meeting adjourned at 10:30 p.m.
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